Manage Purchase Order” FIORI App Add Document function (PR and Info Record)
For optimal viewing of the slides,please press CTRL+SHIFT+F
🎯 Core Concept
The Manage Purchase Order Fiori App allows users to attach documents and reference information directly in the PO, improving transparency, audit trail, supplier clarification and collaboration.
This includes PR reference, Info Record information, PDF quotes, images, contracts, drawings, SOW, specifications, Excel files etc.
🔹 Where to Access?
App: 📌 Manage Purchase Orders
Path:
PO → Open PO → Attachments / Notes / Document Tab
🔹 What Documents Can Be Added?
TypeExampleInternal Procurement FilesPR Screenshot, Approval NoteMaster Data ReferenceInfo Record print, pricing sheetTechnical DocumentsSpecification PDF/DWG/Design SheetVendor FilesQuotation, SOW, SLA, Compliance CertificateExternal DocumentsExcel/Word/Images/ContractsSupporting DocsEmail confirmation, price comparison
🔹 Steps to Add Document in PO
- Open Manage Purchase Orders App
- Search and select required PO
- Go to Attachments/Notes section
- Upload File / Add URL / Drag & Drop
- Save → Document linked to PO permanently
(Works even after PO release based on authorization)
🔍 Notes for PR & Info Record Reference
ReferenceHow Used in POPR → POPR already linked automatically when PR is converted to POInfo Record → POPrice/Conditions auto fetched; PDF/details can be attached manuallyManual UploadQuotes/specs can be attached for audit & vendor communication
🌟 Benefits
✔ Single place to store all procurement documents
✔ No email dependency — attachment stored in system
✔ Clear audit trace: Why PO was raised & price justification
✔ Helps vendor communication with clean documentation
✔ Supports compliance during audits
✔ Improves collaboration between teams
Best Use Cases
📌 Technical service/MRO procurement
📌 Project-based PO with drawings
📌 Negotiation approval documents
📌 Contract/AMC supporting documents
📌 Audit & traceability requirements
One-Line Takeaway
Manage Purchase Order Fiori App enables you to attach PR/Info Record references & external files to PO — ensuring transparency and documentation integrity.