Master Data

Master Data
Material Master
Purchasing View
Accounting 1 View
Material Master Configurations
Assignment
Create Document
Create Material Master
Extend it to Purchase org , Storage and accounting views
Try to maintain different Base UOM & Order UOM & see impact in PO Creation
Try to Tick QI in master data & see impact in GR
Try to tick Source list without maint of source list and see impact on PO creation
Try to create Pur Req and check / locate where purchase group is comming
Watch Video
Master Data Config
Material Type Config - last 30 mins
https://sastrageek.teachable.com/courses/1456954/lectures/33430907
Field selections in master data
Initial 45 Mins
https://sastrageek.teachable.com/courses/1456954/lectures/33430911
Business Partner
Extend BP/Vendor - Purchase Org
Extend BP/Vendor - Company Code
Steps
BP
FLVN00
FLVN01
Configurations
Define Vendor Account Groups
Define Business Partner Grouping Number Range
Define & Assign Business Partner Grouping & Number Range
Define Account Group number range ( Same or bigger number range compare to B partner grouping)
Link BP Grouping with Vendor Account Grouping, check same number box
Fields
Purchasing Data
Conditions
Order Currency
Payment Terms
From Finance
Incoterm
International Commerce Terms, defined by International Chamber of Commerce
Mostly Used in Import Scenario
Can be used in Pricing conditions to determine Price
CFR
Cost & Freight
Supplier will provide only till one destination Port
Freight Charges, Insurance from there need to be carried by Buyer
Minimum Order Value
Change warning to error
Sales Data
Sales Person
Vendor Sales Rep
Telephone
Vendor's Sales Rep Number
Account with Supplier
Our Customer Code in Vendor ERP System
Control Data
ABC Indicator
For Vendor Classification
Shipping Conditions
Used for STO
GR Based Invoice Verification
Invoice line items as per GR Line items
Grant Free Goods
If Vendor Supply Free Goods
& Free Goods conditions need to be determine
Additional Control Data
PROACT Control Profile
Used if we want to send specific material sales & Stock data to vendor through IDOC
Profile is set through Idoc Config - Path through F1 Help
Idocs Can be generated with transaction WVM2
Srv-Based Invoice Verification
Used for Service Procurement
Vendor Rebate Settlement Fields
Subsequent Settlement
Used for Vendor Settlement
IF settlement can be done after agreed period
Supplier RMA Required
Used in Vendor Advance Return Management
If ticked - RMA number will be required to approve Return PO , otherwise OBD & GI will not be created
Acknowledgment Requirement
If need to be acknowledged
Default values for material
Purchasing group
Preferred to maintain at PIR Level
Planned Delivery Time
Preferred to maintain at PIR Level
Unit of Measure Group
Group of alternative uom for purchasing
Rounding Profile
Maintained as Material master
How to round off planning quantities
Additional Purchasing Data
Settlement Management Tick
Delete Falg for Purchase org
Warning from system during transactions
Data will be archived based on flag as per archiving strategy for object
Schema Group for supplier
Help to determine Pricing Procedure
Automatic Purchase Order
Used for Process of creation of PO from PR with background job runs
Pricing Date Control
What should be pricing date
Purchasing Block
Overall Block for Finance & Purchasing
Purchase Org Block
Blocked for procurement level
Confirmation Control Key
For Inbound delivery process
Returns Supplier
If OBD process (shipping) process is required for vendor return - Customer will required to be created for vendor.
Eval Res Settlement
For Auto Invoicing - based on GR
Used for ERS Process
Planning Cycle / Planning Cal
Only relevant for APO
IS Retail Functionality
Rack jobbing
information supplier is responsible to fill racks / shelf and plan
Order entry supplier
With EDI from Supplier PO will be created
Supplier Price Marking
Supplier will be putting price labels given
Vendor General Data
Customer
Customer code for Vendor
Used for Vendor return process
Autharization group
To restrict visibility of supp master data
to make sure supp master data is visible to restricted users
Group Key
Freely defined key to group vendors
Block Function
to Block certain purchasing functions
VSR Relvant
To set up VSR Data
Plant Data
To Set up Plant Data
Plant
Plant as a Vendor Creation
For STO Process
Origin Acceptance
If the indicator has been set, you must post the goods receipt to valuated GR blocked stock using the movement type 107 as soon as the goods have been accepted at the supplier's facility.
In a second step, you can post the goods from valuated GR blocked stock to unrestricted-use stock using movement type 109 as soon as the goods have been delivered by the supplier.
Deletion Block
Central Del Block
General Data can not be deleted
Central Deletion Flag
Marked for all data deletion
Data deletion will happen based on archive strategy
Partner Functions
Partner fn
VN (LF)
Vendor/Supplier
CP
Contact Person
OA (BA)
Ordering Address
Used to get multiple different ordering Address
If you define another partner for the partner role BA, a standard PO or release order will not be sent to the address of the vendor (role LF) but to the ordering address of the partner
PI (RS)
Invoicing Party
If you define another partner for the partner role RS, the invoicing party’s account will be charged instead of the vendor’s.
ER
Employee Responsible
GS (WL)
Goods Supplier
Usually in case Vendor is short on production he needs to inform customer about different Goods Supplier.
Vendor's Vendor who will Supply good
3rd Party Scenario for Vendor
Maint
Maintained in Vendor Master Porg level
Copied in PO at header Level
Partners can be determine from Vendor Master in PO
Or it can be manually entered in PO
Configuration
Material Management >> Purchasing
Plant & Vendor Sub range Level
Why do we need vendor Data at Plant Level ?
Plant level & VSR data
CONFIGURATION
Account group settings
Vendor Sub Range
Plant level & VSR data
CONFIGURATION
Account group settings
What is Vendor Sub Range
Assignment 01
Create Document
Create BP - Vendor
With Minimum Order Qty
Show warning message
Show error message with Config steps
Change Back to Warning message after your testing
Assignment 02
Create Document
Explore changes in vendor master data and impact on P2P Process
Extend BP to multiple P org
Purchasing Block
Purchasing org block
Mark for deletion indicator
Under General Data - Explore Block functions
Create GR block function in SPRO & check impact in GR - P2P Process
Assignment 03 - Partner Functions
Create Document
Create Account Group - Copy from SUPL
Create New Partner Function
Assign to Account Group
Create Schema for Master Data- Copy from SUPL
Assign Schema to Account group - Mark custom partner function also mandatory
Create New BP & Check impact of Configuration
Assignment BP Generic - Config
Create Document
Create Customer/Vendor Account Groups
Create Customer/ Vendor Number Ranges
Create BP Grouping
Crate and Assign BP Grouping Number Range
Mapping between Account group and BP Grouping
Show above config for different Number of BP & Customer/Vendor
Show existing config with screenshots for same number for BP & Customer/Vendor
Purchase Info Record
Combination
Material + Supplier
General Data
Material + Supplier+Porg
Purchase Org Data
Material + Supplier +Porg +Plant
Plant + Purchase Org
Purchase Org + Material Group
Purchase Org Data
Purchase Org + Plant + Material Group
Plant + Purchase Org
Category
Standard
Subcontracting
Pipe Line
Consignment
T Code
ME11/ME12/ME13
Screen
Menu Path
Tables
EINA
EINE
Purchase Org Data
Auto Creation
Logic
1. If a PO is created for a first time for the vendor - material - plant, it can create create a PIR automatically (via info update indicator). For this first time, PIR stores the first PO price.
2. Future POs of same vendor - material - plant will not update the PIR price conditions. Instead, it will update the PO history price as found in PIR.
3. The best approach is manual change PIR prices via condition tab if you want the future POs to capture the PIR price.
4. i strongly suggest you retain this process and SAP standard functionality AS IS as there are alot of valid logic behind this and avoid complexities if you intend to proceed in addressing this requirement via development.
PIR Assignment
Create Document
Create PIR for one Material and three different vendors
Create PIR at Material group level
Create PIR without plant and pur org level
Experience with PIR Data
Maintain and check impact of delivery time
Maintain and check Pricing coming from PIR in PO
Maintain and check impact of Auto Sourcing indicator
Maintain and check impact of Minimum and Max order quantity
Maintain and check impact of under delivery, Over Delivery & Unlimited check box
Experience Vendor selection and comparison in Purchase req transaction
Source List
Combination
Material
Plant
Porg
Supplier
Picking up of Fix Supplier
T code
ME01
Source List Assignment
Create Document
Create Source List for Material - Multiple Supplier
Experice auto genenration button
Check if supplier is not there in source list and if you try to create PO what happen ? ( Tick material master source list indicator)
Experience fixed vendor functionality
Experience Block vendor functionality
Experience MRP generating PR with vendor assigned to it - Maintain MRP Views in material master (Refer to MRP Session)
Check what happens if we try to select multiple vendors as fixed vendor
Quota Arrangement
MEQ1
Formula
Assignment Quota Arrangement
Create Document
Maintain Quota For different vendors for single material
Experience selection of vendor based on QA
Maintain Quota Base quantity and experience vender selection in PR
Service master
Complete and Continue