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✅ FI Integration – F-44 Vendor Clearing for Cancelled Invoices (SAP FICO)

🎯 Objective

To clear vendor open items (invoices and credit memos) using transaction F-44 when a vendor invoice has been canceled or offset via credit memo or reversal.

This ensures:

• Vendor account shows net zero balance
• Cleared items are removed from open item list
• Correct integration between FI (Financial Accounting) and MM (Materials Management)

🧩 When to Use F-44

You use F-44 – Clear Vendor when:

• A vendor invoice is reversed (MR8M or FB08)
• A credit memo is posted for a canceled invoice
• Open items are manually matched and cleared

✅ Steps in F-44 – Clear Vendor

1. Tcode: F-44
2. Enter:

• • Vendor number
  • Company Code
  • Clearing Date

1. Click Process Open Items
2. Select:

• • Original Invoice
  • Credit Memo or Reversal

1. Ensure balance is zero → then Post

✔️ System posts a clearing document that offsets the selected items.

🔄 Common Scenarios

ScenarioWhat to Clear in F-44Invoice Reversed via MR8MClear original invoice and reversalCredit Memo PostedClear original invoice and credit memoDown Payment RefundedClear down payment and refund document

🛠️ Key Tables Affected

TableDescriptionBSEGLine items (invoice, credit memo, clearing doc)BKPFDocument headerBSAKCleared vendor itemsBSIKOpen vendor items (before clearing)

🧠 Best Practices

• Always match invoice and reversal dates carefully
• Review open item list (FBL1N) before and after F-44
• Use document reference / text fields for tracking cancellations

✅ Conclusion

F-44 (Clear Vendor) is a crucial step in FI integration for ensuring clean vendor ledgers after invoice cancellation or credit memos. It ensures correct open item management, accurate vendor statements, and balanced books.